Unfortunately, there are going to be some days that you just don't feel totally productive.
Days where you sit down at your desk, look at your to-do list, and immediately think, "My brain just cannot handle this today." However, when you're running a business, there aren't many (if any) days that you can afford to be unproductive. That's why it's incredibly important to come up with processes to stay organized and fuel your productivity, day in and day out.
You can accomplish more with a proper plan. Don't let your work day be a free-for-all. Create structure throughout your day by spending the first 10 to 15 minutes creating your plan of action (or the last 10 to 15 minutes of the previous day--whichever method works best for you).
When you get to the office, pull out your notepad, planner, or an online app like Trello or Google Keep. Write down your top three priorities or biggest projects for the day and get started on them first, during your most productive hours of the day. Create a list of other tasks that need to be done to complete during the second half of the day.
At the beginning of each week, you also want to spend 15 to 20 minutes planning out which tasks need to be completed and by when. Giving yourself hard deadlines is the best way to make sure everything gets done.
Humans are creatures of habit and routines work well for us. Make work easy and follow a process that's natural. After creating your plan of action for the day, perhaps you want to check emails and social media notifications. Then, spend some time prepping for any meetings or appointments you may have that day before really diving into your projects and task list.
Essentially, you want to create a basic schedule that you follow daily, so your brain becomes used to the system and follows it easily and quickly.
As I mentioned earlier, the best way to ensure you complete a task is by giving yourself a hard deadline. To make this happen, you'll need to create a schedule that works for you. Determine how long certain projects will take, then use time blocking and mark off time on your calendar. That way you'll be working on your projects and won't be tempted to schedule meetings.
Make communication faster and easier by texting, or using a messaging service. Instantaneous conversation helps to avoid miscommunications and allows you to convey your needs and expectations much better than an excessive email chain would.
Messaging services like Slack and G-Chat (comes with Gmail) are great for instant communication between team members. Save emails for weekly updates and other announcements and employ a messaging service for all other communication.
You simply cannot be productive if you have email and social media alerts disrupting you every few minutes. Turn off all of your phone and desktop notifications and set aside designated times to check and respond to everything. This allows you to have uninterrupted blocks of time to work on your task list.
Building and running a business requires a lot of hard work, and unproductive days can hinder your progress. Use these tips to stay productive and continue moving forward in your business.