Insufficient maintenance can be extremely costly to your business. The effects of wear and tear can accumulate and may not appear immediately. Damage might build up without being noticed until the equipment fails without warning. Misuse, negligence, and overuse of equipment can raise maintenance costs. To compound the issue, management may have ineffective strategies and lack funding for proper maintenance. In addition, repair and job request records are not properly recorded, leaving maintenance managers with an incomplete maintenance history. A computerized maintenance management system (CMMS software) is an excellent way for a facilities manager to track all maintenance and repair needs.
A CMMS keeps track of all maintenance requirements and significantly reduces missed maintenance schedules and job requests, a major cause of equipment failure. CMMS is used by many facility managers and maintenance teams to keep track of work orders, assets, upcoming inspections, and other information. It is also a useful way for all team members to stay on the same page with facility updates. There are also several ways that CMMS can help your business save money.
For many facilities, regular inspections are part of the game. A routine inspection helps care for your equipment, ensuring the safety of everyone in the workplace. Your company can be given penalties if standards and safety codes are not met.
If your equipment malfunctions and injures someone, you could be held legally accountable. You may be held liable for injuries caused by equipment failure, especially if authorities find out that you failed to repair your equipment when it required maintenance. CMMS helps track all the items your company needs to pass inspections. As a result, it can help your team comply with regulations and ensure the safety of everyone.
Labor costs can add up when teams are not running efficiently due to poor project management. CMMS allows all maintenance teams to be on the same page and aware of upcoming schedules and deadlines. Boosting communication using CMMS ensures higher efficiency and that fewer details get lost in the cracks. Better coordination means more cost-effective and efficient services.
An adequately integrated CMMS reduces the time staff spends creating and assigning work orders by automating the process. A CMMS allows for more efficient scheduling and planning of work. This cuts down on unnecessary overtime and so saves money.
Many businesses have a significant number of assets, and some can be pretty expensive. As a result, many companies search for solution providers who offer a wide range of services such as inventory management, asset tracking, energy usage monitoring, security, etc., to make the work easier.
You should choose a CMMS software that can help track assets and inventory to see where money is being wasted and improve processes. The cost tracker is another useful CMMS feature for budgeting. It can help track the cost of equipment repairs and supply orders.
Emergency maintenance problems can result in significant financial losses. CMMS provides proactive solutions to avert such scenarios from arising. Keeping assets in good condition decreases the need for emergency repairs.
Inadequate maintenance can reduce the service life of the equipment and lead to premature failures that need costly emergency repairs. Often, businesses are unaware of the money they are losing when a particular piece of equipment or component of their organization is unavailable due to unscheduled downtimes.
Maintenance staff are frequently overburdened and miss critical maintenance schedules leading to premature breakdown. As a result, there are frequent backlogs, equipment breakdowns, low productivity, and safety problems. CMMS helps companies understand the financial hit they are taking when such emergencies happen. Through efficient processes, CMMS aids in getting things running quickly and back to normal.
CMMS data and analytics are ideal for supporting facility managers in planning for the future rather than getting mired down on present problems. For example, it can track equipment life cycle and anticipate when it will need preventative maintenance or replacement.
CMMS software accurately maintains inventory records, reducing the risk of understocking or overstocking essential parts and supplies. The ordering process is streamlined, ensuring that parts are purchased faster and more efficiently. Downtime of assets is reduced if replacement parts are readily available when needed.
CMMS can cut costs and keep your assets running at optimal performance. In addition, it can decrease the likelihood of asset failure and deterioration. It can assist in implementing various actions such as practicing preventive maintenance, work management, asset management, and more.