What Does a Server Do for a Business?

What Does a Server Do for a Business

Servers are a place where accessible data is stored. They are often the heart of a business’s IT department because they facilitate data exchanges.

Your company likely uses a server to exchange client data securely, but many companies may not see the usefulness of an expensive multi-link server. In this article, we’ll explain why a server is very beneficial.

What Does a Server Do for Small to Medium-Sized Businesses?

There are several reasons a business can benefit from using a personal server:

  • Businesses have access to host domain-specific emails.
  • Allows companies to store and transfer data files.
  • Provides remote access to the company’s network.
  • Can control who has access to each data file via password.
  • Able to host a personal business website.
  • Capable of conducting eCommerce functions.
  • Can run key business software, like CRMs or HRS.
  • Contain a large data backup in case of hacks.

As businesses start to adopt hybrid or fully remote workspaces, the role servers play becomes more important each day.

Startups like Triofox can help companies boost remote workers’ productivity without compromising on client data. At the same time, mobile servers or a quality portable server allow you and your team to transfer files from anywhere, which is essential for the modern workforce.

What’s the Difference Between On-Site or Cloud Servers?

Most businesses use cloud software and giant server farms, but that may not be the right option for your business. Let’s compare both services to see why that may be.

In-House Server

In-house servers have a high initial investment, and this can add up depending on the hardware you use. Renting can cut the cost of your investment significantly. However, regardless of what you pick, you’ll need to pay for installation. In-house servers give you total control over your data.

Businesses can build servers that are specifically for their needs, and when these needs change, they can upgrade the machine or replace it with a new model.

Unfortunately, you will need in-house IT staff or an IT support contractor to maintain hardware or install the software. Any physical damage to the server could destroy its data, so back it up!

If an Internet outage occurs, you won't be unable to access all of your data. This is a massive benefit for companies that need to have 24/7 access to their files at all times.

Cloud Server

Cloud servers won’t cost you a dime because they’re housed at another facility. However, you’ll have to pay ongoing hosting fees. These fees will continue to grow way past your initial investment once you scale your company. The cloud provider controls all access to your personal data.

While you can’t build a custom server, you can adjust the level of service (data, speed, capacity, and storage) as you see fit. However, it’s likely your needs will quickly outstrip your budget, and you may need to buy your own server.

Levels of tech support vary per server, but the installation cost of the hardware and software is part of your fees.

Physical damage won’t affect the data you store in the cloud. But the way a cloud provider backs up their data changes depending on their additional backup agreements. Restoring data may cost you a fortune, especially if you need access to it right away.

Finally, Internet outages will cut you off from your data. Therefore, you’ll need to prepare an additional connection if this happens.

How Can I Protect My Server Investment?

As above, physical damage to the server can potentially destroy all of your data. Therefore, it’s vital that you protect your investment by keeping your servers clean.

The right maintenance contract could save you hundreds in call-out fees. Plus, consider a continuous monitoring system to ensure your server stays operational. Keep your servers cool by using exhaust fans.

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