Tips for Planning the Perfect Company Holiday Trip

Tips for Planning the Perfect Company Holiday Trip

If you're a business owner, planning the perfect company package holidays and trips can be a challenge. There are so many things to consider: What's the budget? Where should we go? How will everyone get there? These questions can be answered with some careful planning, but first, you need to know where to start. Here are some tips for planning your next holiday so that it's as stress-free and fun as possible.

Determine your budget.

When you're planning a company holiday trip or company events, it's important to know your budget. This will help you avoid overspending and spending more than expected.

To ensure that you stick within your budget, be clear about what it is. Don't forget to include all expenses related to the trip. For example transportation costs (airfare, train tickets), food and drinks while traveling, entertainment costs such as tickets or entrance fees at museums or exhibitions, etc.

Choose a date for the trip.

  • Choose a date for the trip.
  • Make sure that you choose a time when most people can get time off of work and afford the trip. If your company is large enough, this might pose no problem, but if not, you may need to be more creative in how you structure your travel schedule (e.g., by having employees take different days off).
  • Look into flight deals at different times of the year or on different days so that you can save money on airfare.

Choose a location.

The best way to make sure that your employees enjoy their time off is by choosing a location that will be convenient and enjoyable for all of them. If you're going on an overnight trip with co-workers, make sure the destination is easy to get to so no one has to spend extra time traveling. When choosing a location, keep in mind that some places are more affordable than others. Also, consider the weather—you don't want everyone catching colds during your holiday event!

The best locations also have fun activities and attractions nearby, so consider adding these to your itinerary as well!

Book your travel.

The first step is to book your travel.

  • Book your flight, train, or bus tickets. If you're flying, it's best to do that sooner rather than later—especially if you're from out of town and will be traveling during peak travel times like the holidays. If you are going through Chicago, look for group transportation Chicago to get the best service.
  • Book your rental car. This one probably can't be done too far in advance because you have to pick it up right before or right after your trip (depending on whether you're driving back), but there's nothing wrong with booking ahead just in case!
  • Book your hotel or Airbnb. Even though you'll most likely be spending nights at hotels during this trip, make sure that everyone has somewhere safe and comfortable where they can sleep while they're away from home!

Book your accommodations.

Hotel rooms for the entire company are the most expensive part of a holiday trip. It’s crucial to book them as early as possible since prices go up as booking dates approach. If your company is paying for everyone’s room, it can be hard to coordinate everyone's travel plans with the hotel's availability and price range.

In this case, it would make sense to find an affordable hotel through a booking platform such as that is within walking distance of where your activities will take place, and then plan dinner at one of the restaurants in town that has great reviews online (and hopefully some user photos). As long as there's transportation available from your accommodation to where you'll stage all of your events during the day, this should work out well!

If you're looking for a more luxurious experience though, I recommend reserving rooms at one of those hotels located in nature (like nearby parks) instead so that people don't need cars all day long.

Set up a social media account for the trip.

Social media is a great way to stay in touch with your employees and can be a useful tool for planning the perfect company holiday trip. You can use it to organize details like transportation and accommodations, set up live updates about the trip's progress, and even share photos from the trip once you get there.

You'll want to create a separate social account for this purpose (i.e., not your personal Facebook or Twitter). This will allow you to have conversations with employees about the upcoming trip without having those conversations pop up on their friend's feeds — which might give some people pause if they aren't interested in going on said holiday themselves! If everyone has access to these accounts then they can use them as they wish while also feeling comfortable posting publicly if they want!

Put together a detailed itinerary for the trip.

A detailed itinerary is your best friend when planning a company holiday trip. It’s also the first thing you should get in order when you start planning because it will help keep everyone on the same page.

This itinerary should include all of the details of your trip and include things like meals, activities, and accommodations. If possible, create one with a map to help people navigate while they're there—this can be especially helpful if you're traveling somewhere new! You should also include a list of what each person needs to bring along with them; this could include anything from medications for an elderly employee to swimsuits for everyone else who plans on spending time at the beach or pool.

Put together a survey to help with the details.

To help your team get the most out of their trip, it's important to first know what they want out of it. To do this, you should put together a survey that will let employees provide feedback on what they think would make this trip the best possible.

  • Keep it short and sweet. Surveys can be extensive and time-consuming, especially if you're asking for employees' opinions on everything from transportation options to hotel amenities. To keep things simple and efficient, focus on just one or two topics per survey: maybe whether they'd prefer an outdoor adventure or indoor activities; or whether they'd like more time at each tourist destination or would rather move around quickly; etc. This will lead to better results faster than trying to cover everything all at once!
  • You might not need an actual survey tool—an online form works well too (just keep in mind that some tools may charge users for its use). Just make sure whatever method you choose allows employees' anonymity so that only those who want input are taking part in the process.
  • Let them have fun! A little bit of fun goes a long way when giving feedback—and hey: if there's one thing we've learned about people since the advent of social media websites like Facebook and Twitter (not named after me), it's that we just love having opportunities where we can share how awesome our day is going! So why not give them one such opportunity during these types of surveys? Make sure each question has multiple answer choices so people have fun filling out their answers instead of feeling like they're doing boring homework again."

A company holiday trip can be a great bonding experience for everyone!

There are many factors to consider when planning the perfect company holiday trip.

  • Get the right people on the trip
  • Have a good mix of people in terms of ages, genders, personalities, and interests
  • Have fun activities planned for all


We hope that these tips will help you plan the perfect company holiday trip. This can be a great way to bond with your co-workers and have a fun, memorable time.

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