Project management software is now considered a vital tool in the day-to-day running of a business. Aside from making work predictable, thus easy, these products help business managers accurately organize and plan for tasks and people for long-term profitability.
A common challenge, however, is selecting the right project management software for your business. With the market welcoming new products every few weeks, it’s important to assess each solution carefully before making a decision.
Here’s a summarized comparison of the three popular project management software products; Asana, Basecamp, and ProofHub to help you arrive at an informed decision. The comparison is based on key features, pricing plans, and additional features.
Asana’s key features include; notifications, the ability to schedule tasks from email, recurring tasks, a timer integration, task scheduling, Google drive integration, and file sharing.
Basecamp’s key features include; calendar management, chat, email integration, and task scheduling.
ProofHub’s main features include document comparison, customer management, notifications, scheduling, file sharing, data export, Google Apps integration, and data visualization.
Asana is eternally free for teams comprising 15 members or less. The free plan gives you access to unlimited tasks, projects, and basic dashboards. Premium plans start at $9.99 per user per month, billed annually. Deductions exist for long-term users.
Basecamp has a free plan, except that it’s open to all teams regardless of size and lasts 60 days (two months). Once the free plan expires, users can choose from four premium plans. Learn more about Basecamp pricing here.
ProofHub comes with a 30-day free trial period. Beyond that point, users choose from two annual payment plans; Essential and Ultimate Control. The Essential plan, priced at $54/year gives you resources for 40 projects, 15GB for storage, core features, and unlimited users. The Ultimate Control, meanwhile, gives you access to 100GB storage space, core features, and many additional features. Additionally, it can be used for unlimited projects and by an unlimited number of users.
Asana is designed specifically for startups, SMEs, freelancers, and enterprises. It’s web-based and the mobile version runs on both Android and iOS.
Basecamp too is designed for startups, SMEs, and enterprises, but, in addition to the web app, the desktop version also runs on Windows and Macintosh. The mobile version runs on both Android and iOS.
Besides startups, SMEs, and Enterprises, ProofHub is ideal for freelancers, agencies, and for personal use. The solution is only available as a web app on the desktop but runs on both Android and iOS on mobile.
All the three solutions are SSL-secured cloud platforms. These solutions are designed to make collaboration effective by keeping conversations and tasks in one place. Additionally, all three;
There are minor differences in pricing, features, and other elements. Therefore, it’s these variations you need to carefully evaluate along with other competitors to pick out the best project management software that best suits your project.
Keeping your teams organized can be a challenging task. Many solutions require that every member is set up in the project management software. This makes you and your employees go through an onboarding process. This can cause less adoption and more challenges in getting your team on board. SendTask.io eliminates this frustrating task by allowing you to share tasks with anyone, regardless if they're signed up for the platform, using email. It also comes with lots of other collaborative features.
The core function of SendTask.io is to bring all of your task management into a single panel. Access it via the website or mobile devices, which makes it handy for keeping up with a changing task list. See your list at a glance and check-in with the right people when verifying the work is getting completed.
You can connect your SendTask.io account to your email inbox, allowing you to create tasks from your email messages easily. If you have team members who simply won't use a task management system, use their information to make new tasks.
Keep your project on-track with automatic reminders that let you know when to complete your tasks. Your team members won't be able to say that they don't due dates are because SendTask.io will email the tasks right to their inbox.
Do you use Slack for internal communication? SendTask.io integrates with Slack’s chat system, so you have a seamless and efficient workflow. Create tasks from Slack messages or share task information on your team channel. It makes everything easier when everyone knows exactly what they're doing.
SendTask.io uses natural language processing, so you give it due dates and reminder times the way you normally talk. Everyone is more likely to add dates since they're easy to add.
Choosing the right task management platform for your business depends on the needs of your organization and your team. SendTask.io covers task sharing, and users don't have to have an account if they don't want to. With email and Slack channel integration, SendTask.io is a candidate to manage all your project management.
Asana is a project management tool * designed to boost productivity and efficiency while eliminating unnecessary features such as a heavy reliance on communicating solely through emails.
Developed by a former Google employee (Justin Rosenstein) and a former Facebook co-founder (Dustin Moskovitz), it was originally created for use in Facebook's organization. The developers of Asana decided to take it out of the walls of Facebook, simplify it, and let anyone use it.
Instead of having Asana be a bloated tool with many extra and irrelevant features, it was stripped down to the bare essentials. The theory is that a software with only the essentials would be easier and more efficient to use. Users get the features that they need and desire without the hassle of a bunch of features that they may never use.
Working with that theory in the workplace, it is easier to see why the developers designed Asana to be a great website tool for the whole organization. It is designed to reduce the time spent on emails while assisting project managers and organizing communication across the entire company.
Asana's features are geared toward ease of use, the ability to customize, and the organization of information. To do this, it makes an active distinction between tasks, projects, and workspaces.
Typically, workspaces are the broadest category of organization. Within a workspace, you can have projects. Within projects, you can assign tasks.
Asana makes the everyday issue of to-do lists and task assignments easier. Asana's task feature is an area where emails are reduced substantially.
Instead of having emails sent as the primary form of communication between workers, tasks can be created, communicated, and kept track of within Asana. Users can add details and comments about a task that everyone connected to the project can see and review.
Asana's task section is easy to use. Users can see what tasks are outstanding, who been assigned to them, and when they are due. Once in "Your Tasks", a user can organize tasks further by "intentions" (when the user plans on completing a project, for example) and they can then archive tasks as they are completed.
Tasks can be scheduled to repeat on a schedule, or certain day and time. They can also be cloned.
Like many other tools, one can assign characteristics to a task through tags. Tasks can then take on additional, multiple tags.
Multiple tags may signal that the task may need more time and may need to be turned into a stand-alone project. While a nice feature, I find in our use that tags are not often needed.
Workspaces in Asana are not the same as projects. Rather, work spaces are areas where related projects and tasks can be assembled.
In a work space, multiple projects can be placed inside of it and organized. Work spaces can be organized to the user's discretion as well as the needs of the project. For example, projects in work spaces may be organized based on whether they are individual or team-based.
Work spaces can be reordered, and members can be assigned to a project through an email invite. A workspace could be designated for a client or it could be for a department within your company.
Projects are not considered tasks in Asana, and as such can be organized and customized differently. Projects can be viewed by tags, priority, or to whom it was assigned.
Projects inside the work space can be public or private, and members of the work space can see them. Like tasks, a new project can be created by duplicating a project.
Many users have had positive experiences with Asana as it assisted them in their project management needs. A common thread in user experience is the enjoyment of it's simple nature and easy customization.
Some users appreciate Asana as it fits in with the workflow of the individual company without forcing organizations to accommodate to a specific order or set of procedures.
Through the comment system, it can simplify complex projects and make collaboration faster and simpler, while keeping communication organized.
I’m a believer in Asana and use it daily to help our team keep track of key details!
*affiliate link to Asana used in this post
