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Google Workspace Setup: How to Do It Properly

Google Workspace Setup: How to Do It Properly

As technology is developing and making those geographical barriers in doing business almost non-existent, people are increasingly turning towards doing their work online. And, naturally, so as for all the work to be done successfully, they need to rely on certain programs and platforms that can make the operations easier and more efficient. Google Workspace is one of those programs that everyone seems to be using nowadays, and if you’re wondering how you can benefit from it, you can learn about that from this useful source.

Transitioning to this platform is, of course, not a decision that anyone will make lightly. Put differently, you won’t exactly wake up one day and realize that this is something you’ll want to do. Instead, you’ll spend quite some time thinking about it and doing the necessary research, aiming at figuring out if this is the correct step for you. And, surprise, surprise, you’ll most likely find that it is.

Having done the mentioned research and having figured out just how useful Google Workspace can be for your organization, the next thing you’ll want to do is set it properly up. That, however, can turn out to be more complicated than you might have expected it to be. Meaning, you’ll need help, and you better search for it instead of doing things on a hunch and hoping you’ll get everything right, without knowing which particular steps to take.

Understanding the significance of doing this right, you’ll definitely want to go through the learning process before starting the setup. That’s why you’re here, isn’t it? So, what we’ll do now is guide you through the process of setting up Google Workspace the right way, helping you, thus, avoid any mistakes that could cost you both in terms of time and money.

1. Clean Up Your Mail, Browsers, and Calendars First

Switching to Google Workspace without first getting everything in order and cleaning up your mail, browsers and calendars can, well, make a mess of things. I know that this will probably be a time-consuming task, but it’s definitely something you need to do if you want to do this right. So, buckle up and start cleaning up.

A smooth Google Workspace setup, that is, a smooth transition, will be made easier if you limit the number of your e-mail folders to 10 or less. Think carefully about what you can delete and what you need to keep. And, remember to do the same for your e-mail list, carefully evaluating it and deciding what needs to stay and what has to go.

limit email folders

2. Organize Proper Training

Training will be quite an essential part of the transition process. You can’t expect your team to be completely familiar with Google Workspace when they’ve never used it before. Give your employees the time to review their account settings and get familiar with this platform. Then, organize training sessions to help them with that is undeniably a must.

Provide your team with access to relevant courses and programs that will get them familiar with the platform. Of course, schedule the time for the training. This makes sure that it doesn’t drag on for far too long as you move things forward. Finally, make sure to track everyone’s progress. This will make sure that they are all getting the hang of the platform.

3. But Make Sure to Choose the Right Provider

Naturally, when choosing the training programs, you’ll need to focus on choosing the right providers. Luckily, quite a lot of great companies out there offer you the training courses that your team will need. Research a few different ones, compare them, and then make your selection.

This should be of some help as well: https://suiteguides.com/how-to-create-a-google-workspace-account/

4. Verify Domain Ownership

After registering your account, you’ll have a few more steps to complete. First off, Google will need to know that you’re the only one that’s using Workspace with your domain. So, taking a few important steps to verify the domain ownership should be one of your next steps.

5. Connect Your Gmail to the Account

Connecting your Gmail account to the platform will, of course, also be a significant step. You want all the messages sent to those addresses associated with your domain to be routed through Gmail. The steps to setting this up won’t be complicated, but if you need help, make sure to get it.

6. Use a Partner During Transition to Help You

Speaking of needing help, the absolute best thing to do here is to use a partner during the transition process to guide you. Selecting a company that knows how this is done will allow for a seamless transition. Of course, they’ll stay by your side later on as well. Thus, helping you tackle any issues that may arise for one reason or another.

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