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5 Time Trackers for Managing Teams in Small Businesses

Time Trackers for Managing Teams in Small Businesses

Different tracking applications have been developed for the benefit of small businesses over the years. Among them, time and payroll management solutions are the most critical. That’s because these companies, especially those that depend on remote workforces, rely on time trackers to accurately calculate billable hours.

However, time tracking solutions now go beyond simply generating pay sheets. You can use these apps to track your workers’ output and efficiency as an employer. The data can then be used to shape policies that improve productivity.

These uses are why more companies, especially small businesses, are increasingly adopting time trackers. According to a Data Bridge Market Research report, the time tracking software market will grow at a 20.4% CGAR from 2021 to 2028 and reach a market size of 31.88 billion USD.

There are different time trackers developed for different needs. For example, some applications are great at tracking time ethically while others double as productivity trackers. In this article, we’ll be covering the top 5 time trackers for small businesses.

1. Traqq

Traqq is an excellent work-time tracking app that’s also great at productivity tracking. Downloading, installing, and setting up the program is easy. It also takes up little space on your employees’ hard drive and consumes minimal system resources.

Traqq starts automatically after your computer boots up, and you can access it in the taskbar. Your employees only have to click on the Start button, and the app will begin to log their billable hours quietly. In addition, timesheets can be generated automatically on the dashboard after each day, week, or month. This helps since workers can make a mess if allowed to fill out their timesheets.

The tool also works as a productivity tracker. It uses a visual representation to show you how productive your employees have been throughout the day. Traqq monitors activity levels by tracking mouse and keyboard movements. It also keeps tabs on the apps and websites your workers spend time on and sends the info back to you. This way, you (and your employees) know what’s affecting productivity and fix it accordingly.

One notable feature about Traqq is its respect for employee privacy. Even though it takes screenshots while tracking time, it blurs the images. This way, employers have a sense of what workers are doing without seeing the contents of the websites or apps they’re using.

Pros:

  • Clean, intuitive, user-friendly interface
  • Visual representation of activity levels and insights to valuable productivity data
  • Ethical employee monitoring
  • Screen recording to discourage time theft and monitor employees more accurately
  • Affordable

Cons:

  • There is no time zone visibility
  • Integrations for external apps are not available

2. Harvest

Harvest provides time-tracking, invoicing, project management, and scheduling functionalities. It’s one of those tools that help you understand your employees’ level of productivity and track what they do and when they do it.

The time-tracking solution provides visual productivity reports, allowing you to optimize how you assign tasks and allocate resources.

You can easily manage your employees from one dashboard. That includes approving weekly or monthly timesheets, viewing work hours, and monitoring time spent on a job. You can also set up automatic reminders to alert your workers to turn in timesheets.

What’s more, the invoicing feature allows you to turn billable hours into invoices. This way, you can quickly figure out how to charge clients and set up an invoice without complex calculations. The tool also integrates with payment services like PayPal, allowing you to receive payment with ease.

While there’s a free version, you’ll need to go for the paid version to enjoy most of Harvest’s best features. For example, the program is free - to an extent - to solo users, but if you need the paid version if you want it for your team.

Pros:

  • Integrates with payment apps
  • Doubles as a productivity tracker
  • Great for small businesses

Cons:

  • Not easy to use
  • Limited features in the paid version
  • No GPS tracking
  • Expensive for large teams

3. Homebase

Homebase is another ideal time tracking application for small businesses. Its mobile app also makes it more accessible to teams on the go.

It blends basic and complex functionalities to make a complete package. For example, you can use it to track time, schedule tasks, and manage your payroll. This tool also comes with extra packages that help with recruitment, HR management, and communication.

The time tracker helps you monitor when your workers clock in and out and shows you breaks and overtime. Whereas, the GPS locator shows you where your team members are working from. Finally, the time tracker can be activated on mobile and desktop applications.

Homebase’s scheduling feature comes with templates that can help you prevent overtime. It shows each team member’s availability, time off, and shift preferences. You can also use the feature to open, switch, and trade schedules. After updating shifts, you can easily share it with the team.

Pros:

  • Includes hiring tools
  • Fairly affordable

Cons:

  • The free version only supports one location and admin
  • Users report integration problems

4. Clockify

Clockify’s main selling point is that it supports time tracking for unlimited users and projects for free.

The program helps freelancers and small business managers to monitor billable and non-billable hours with ease. Additionally, the free version equips you with a calendar where you can add and edit time blocks and view and track tasks.

Upgrading to paid plans opens the door to additional features such as project templates, time adding, and time audits. Other paid features include single sign-on (SSO), account management, GPS tracking, scheduled reports, timesheet approvals, QuickBooks integration, and more.

Another good thing about Clockify is that you’re not limited to a specific platform or device. You can access its online timer on web browsers, computers, and Android and iOS devices.

The project tracking feature is flexible because you can categorize jobs by type and break down projects into various activities.

Plus, the invoicing feature allows you to track billable hours, use them to create invoices, and send them to clients as PDFs.

Pros:

  • It comes with a built-in invoice tool
  • The free version supports mobile, web, and desktop integration
  • Its interface is user-friendly

Cons:

  • The mobile app can be unstable
  • It’s impossible to add and create new fields in the reports
  • You’ll have to pay more to access budget comparisons

5. Hubstaff

Hubstaff’s time tracking, payroll, scheduling, geofencing, GPS tracking, productivity monitoring, and invoicing capabilities make it an excellent solution for small businesses, especially remote teams. You and your employees can access it via web, mobile, and desktop.

The program can track app usage and URLs to give you a sense of what workers are doing, making it one of the best productivity tools for small businesses.

Pros:

  • Automated payroll generation and reporting
  • Integration with more than 30 applications

Cons:

  • Distracting screenshot capturing
  • Reports of in-app glitches

Conclusion

Your business and how you operate should determine which application to choose. But, overall, we believe Traqq is the best time tracker for small businesses looking to monitor employees efficiently without infringing their privacy.

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