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11 Insanely Useful Productivity Tools For Successful Teams

Finding a tool to aid your productivity is a process just as intricate as appointing a personal assistant. It's all about compatibility.

Will it make things easy for you?

Is it going to be a quick learner?

Are they intuitive enough to keep up with you?

When you add this significant member to the team, you are taking a big leap. There are many variables to consider when you are investing in a productivity tool. And the primary concern is, you guessed it, how much productivity can it bring.

Before we move on to deciding which productivity tool might be of help to you the most, let us first establish why productivity plays a huge role in the workplace.

Meet deadlines faster
Achieve more
Be more efficient
Set aside some time for panning out winning strategies

Without productivity, your workplace would turn into a place with confusion, distractions, and chaos pretty quickly. If I am hitting a pain point, you should know your system needs rebooting.

The best way to manage your time, be goal-oriented, and stay on schedule is to use productivity tools. These tools can help you automate practically every process that presents you with hindrances in your work.

And, these tools are divided into many types depending on their functionality - for instance, we have:

All-in-one Project Management Tools

Project management tools can be helpful for a lot of things. They can help you kick off your projects, allow you to set up your project easily, and track the progress of the same. Here is a list of tools that fit the description of an "all-in-one" very well:

#1 ProofHub

ProofHub is a project management tool that helps you plan, deliver, collaborate, and organize. It helps you put together everything in one place and coordinate with your team in a more optimized fashion.

Here are some factors that set ProofHub apart from other project management, all-in-one tools:

It provides users with a clear view of the events, goals, milestones, and upcoming tasks.
View your agenda with Gantt charts, Kanban boards, and the calendar view.
It helps you manage time by allowing you to make timesheet entries and set reminders.
Give reviews by providing comments and proofing the document with markup tools.
Engage in real-time discussions with your team.
With an in-built chat feature, it helps you send instant messages, files, and links.

Pricing: Get the “Ultimate Control” plan for USD 89 per month when billed annually (no per-user fee).

#2 Trello

Trello is another great project management solution for teams. It is a reliable tool that offers a great visual representation of your tasks and goals.

Here are some more features you might like within Trello:

Trello presents a very interactive interface for users.
Has some highly customizable features.
Works well for agile teams.
Allows the tasks to flow seamlessly.
It helps you quickly edit your tasks and add more information.

Pricing: Get the “Business Class” plan for USD 9.99 per user, per month when billed annually.

#3 ClickUp

ClickUp is a project and task management software program that will help you with time and resource management with distinct features to help you with the same.

Some of these distinct features include:

It helps you make and share custom reports.
Make checklists to get work done.
View and manage your work progress on a single platform.
You get to switch between tasks on a seamless interface.
It has an interface that will make you feel as though everything is accessible.

Pricing: Get the “Unlimited” plan for USD 5 per user, per month when billed annually.

Note-Taking Apps

Have you ever felt the need to note things down so you know what you have to do and also how to do it? It happens all the time. And, when we don’t take note that every second, we have to ask others, then they have to find out the answers to our questions and that in itself is a whole thing.

Be more productive by saving more time through a note-taking app that will always keep you informed and updated. Here are some notable names among note-taking apps that people like me use religiously on the go.

#4 Notejoy

The most prominent name among note-taking apps is Notejoy. With its easy-to-use interface and easily accessible features, it comes in very handy whenever you want to save an important piece of information.

Some of its features include:

It allows you to create quick little checklists.
Add files, links, and snippets to your notes.
Make copy-paste an instant reality with this.
Collaborate on the notes with your team so they can provide their input.
Give reviews and add comments with “Quick Reactions”.

Pricing: Get the “Premium” plan for USD 12 per user, per month when billed annually.

#5 Evernote

Evernote is another note-taking app that will help you keep a record of everything you need to save for future reference. It can enhance the way you plan projects, sit through meetings, and even the way you collaborate with your team.

Here is everything that Evernote can do for you:

Track of everything you want to add to your big project.
Keep everything from reminders to things you need to change with a personal list.
Mark and add important guidelines.
Create notes curated with everything you need to know to accomplish your goals.
Use notebooks, and tags to quickly find anything you need.
Plan, keep records, and read anything, anywhere, even offline.

Pricing: Get the “Pocket Premium” for USD 45 per year.

#6 Google Keep

Google Keep is a note-taking app that helps you consolidate all the information you will need to attempt your tasks in one place. As another successful product by Google, it makes everything easier for the user and helps you adapt to the tool very quickly.

Some of its best features are mentioned below:

With Google Keep, you get to make notes complete with lists, files, and graphics.
Color code your notes to organize them easily.
It also allows you to make notes with voice.
Work collaboratively with your team and provide “Easy universal access”.

Pricing: Free.

Communication Tools

Productivity comes naturally to a team that communicates well. Effective communication is easy to find commodity to a workplace that uses communication tools. We need these tools to document conversation, ask for quick back and forth reviews, and share files.

#7 Chanty

Chanty is a communication tool that allows a team to easily stick together and be on the same page. Investing in this tool would be a wise choice because some of its most amazing features include:

Keeping your tasks and contacts organized.
Through quick access, you can find important information within conversations.
Send multiple versions of the same file on this single platform.
Create and manage different groups for conversations and sharing files.

Pricing: Get the “Business” plan for USD 3 per month, per user when billed annually.

#8 Troop Messenger

Another communication tool is a very versatile one. Troop Messenger allows you to make video calls, save contacts, and send instant messages all in the same space. Here are a few of the things that are great about this software platform:

Allows both one-on-one and group messaging.
Facilitates HD video calling and seamless screen sharing.
Has integrations with many other platforms such as GoogleDrive, DropBox, etc.
Allows you to have private chats for a limited time period.
You can respond to a text later by tagging it and hence not forgetting that you have to reply.

Pricing: Get the “Enterprise” plan for USD 4.99 per user, per month when billed annually.

#9 Flock

Flock is another very easy to use communication platform that helps you join in conversations and maintain a record for your contacts and reviews.

Here are some of Flock’s features I would like to highlight.

It has an in-built video conferencing feature.
Search for files, links, and messages in your conversations easily.
Talk interactively using polls and sharing things like to-dos and notes.
Flock also allows you to set reminders.
Access the company directory easily.

Pricing: Get the “Enterprise” plan (for large enterprises and organizations) at USD 10 per user, per month when billed monthly.

Feedback and Review Tools

A big reason for productivity to be low at your workplace is that the feedback process is cluttered and time-consuming. Having back and forth conversations time and again about what needs to be changed and added without having a clear picture of the expectations can be harmful to the reviewing process.

Here are some amazing tools that can help you with providing and receiving feedback in a mannerly fashion:

#10 zipBoard

zipBoard is a handy feedback collaboration tool. It is very versatile and easy to use. Teams can easily find themselves on the same page with zipBoard. Review, and give extensive, in-depth inputs with zipBoard’s distinct features.

Here are all the features that make it one of the best when it comes to reviewing tools:

Provide comments and add targeted notes.
Have conversations with a person or your team in real-time.
It is suitable for design teams as you can document live feedback.
You can also create annotated tasks and assign them to your teammates.
Track project activity with instant notifications.

Pricing: Get the “Team” plan for USD 79 per month when billed annually. (no per-user fee)

#11 Filestage

Another great software platform for giving and taking reviews is Filestage. This tool comes with an easy to get used to, highly customizable interface. The main benefit of using this platform is that it has so many bells and whistles that users find very accessible.

Here are all the factors that make it stand out as a productivity tool:

Upload and manage various versions of the same file.
Provide, document, and track reviews.
Get your work approved by all your stakeholders at once.
It offers a single platform to share files and take reviews through markup tools.
Apart from all of that, it also provides high security to your data.

Pricing: Get the “Pro” plan for USD 21.9 per user, per month when billed annually.

Are You Ready To Be More Productive?

Don’t let anything keep your team from accomplishing their goals. Invest in technology to make their jobs just a little bit easier with productivity tools. Get your projects on track and monitor performance with the help of software platforms that can help you do the same.

I bet you can find one productivity tool out of these eleven, that can actually streamline your work processes and bring some efficiency to your office.

Author Bio

Nandini Sharma is the Assistant Marketing Manager at ProofHub, bringing close to a decade of experience in the field. She has successfully executed a number of brand-building and marketing campaigns throughout her career. A specialist in the field of marketing, Nandini is well-versed with technical know-how, and always stays on top of the latest trends in the digital world. You will find her constantly putting marketing strategies into motion with perfection. Over the years, she has triumphantly created a wide base audience on a number of popular online platforms. When she is not busy penning down out-of-the-box marketing ideas, she can be found channeling her creativity into art and craft activities.