Setting Up Your First Office: Must Do Tasks
Moving into your first office is exciting, but it can also be very stressful. There’s a lot to think about when it’s time to move into an office, whether your business is practically brand new or it has taken you a while to get to this point. If you get it wrong, you could end up over-stretching your budget or even creating a work environment that isn’t suitable for your team. Finding a suitable place for your business is just one of the steps that you need to take to get set up in your new office. There are plenty of other essential tasks to pay attention to as well.
Before you can find the perfect office, you need to have a budget. When you’re looking for your first office, you will most likely be renting instead of buying. This means that you will need to factor rent into your budget and consider what will be included in what you pay. Depending on where your office is and what type of setup it is, you might find that things like utilities or various amenities are included in your monthly payment. You’re likely to get more benefits if you look for an office in a coworking space or a similar environment.
In addition to rent, you will need to budget for other expenses too. This includes both long-term investments, such as furniture and computer hardware, and monthly expenses, including utilities. How much can your business really afford to pay, and what are the must-haves that your office should include? You will need to ensure you have all of the essential office supplies. However, when you’re first setting up your office, you don’t have to go overboard. Start off small, and you can add to your office as you need new things.
Find the Right Office for Your Business
Looking for an office that suits your business requires you to think about a lot of things. The first thing that you might consider is the location. You will want a location that is suitable for your employees and for any clients or other visitors who might come to your premises. You might also need to consider a location that makes sense for your business; for example, one where other businesses similar to yours might be found.
There are various options for office spaces that can provide you with different environments and amenities. You could hire an office in a traditional office building, which is largely self-contained. If you wanted a more community-focused office, you could consider a private office in a coworking building. This would allow you to mingle more with people from other businesses. There are even more novel office spaces to consider, such as studio spaces and shipping container offices.
Of course, size is also something that you will need to think about. There needs to be space for your current employees to work comfortably, and perhaps extra space for your company to grow. If you’re planning on hiring more people in the future, you don’t want to have to move offices too quickly.
Plan Your Office Layout
When you have found the right office space for your company, you need to think about how to use it most effectively. There are several ways you could plan the layout of your office to help your employees work better. An open-plan office is one option, but it might not be the best one for your company. They can be loud and disruptive, and not everyone finds that they can work well in an open-plan office. You could consider creating an office that has spaces for different types of worker and working styles. Everyone might have their own desk space, but there can also be spaces for collaboration or even quiet booths for those who really need some peace and quiet.
Get Your Network Set Up
Your office needs to have all of the essential utilities and technology for your employees to do their work. A modern office has to have its networks and communications technology set up to enable it to operate smoothly. It’s important to get this right, so hiring data cabling installers is a great idea. They will install all of the wiring that you need in a professional manner, ensuring you have everything set up and ready to go. If you’re not sure what you need, using consultation services will help you to access the advice that you require to understand what you should install.
Buy Office Furniture
When you’re trying to stick to a budget as you move into a new office, there’s no need to go all-out straight away. You only need to get the most essential furniture, especially if you’re starting from scratch. However, it’s worth thinking about buying furniture that will last you a long time. Instead of having to replace it too soon, you can get furniture that will still be useful to you in a few years. You will have to consider the essential pieces that your employees will need, such as desks and chairs. There’s also storage and other basic furniture. You might also want to think about those extras that might not be the first things that you buy, but that can add to your office. For example, some comfortable sofas could create a breakout space or relaxation area.
Brand Your Office
When you’re trying to create a productive environment, there are many ways you can design your first office. Just like if you were moving into a new home, it’s important to make your mark and put some personality into your office. Putting your brand into your office can make it a more motivational space that helps to keep up morale. It will also look good for any visitors who come to see you. You might brand your office through the use of brand colors, your logo or other visual cues that tell people that the office belongs to your business.
Invest in Office Equipment
In addition to your office furniture, you need to make sure you have all of the right equipment. For a new office, this could mean spending money on computers and other vital tools that your employees need. As with furniture, focus on the most important equipment first. There are ways to save money too, including leasing some pieces of equipment, instead of buying it. Some of the things that you might need include a business telephone system, computers and software, a multifunction printer, and mobile devices. Create a list of the equipment that your business needs so that you can set a budget.
Get Office Supply Essentials
After taking care of the big things, you also need to stock your office with the smaller office supplies. This can include stationery and items that you need to maintain the office, including cleaning supplies. Although it can be tempting to buy things in bulk and stock up, it can take up a lot of space, and you might not even use everything. Focus on buying the essential office supplies that you need for the first few weeks or months. Keep an inventory of what you have so that you can order new supplies when it’s necessary.
Prepare Your Employees
If you already have employees, they might have been working remotely, or perhaps you have been sharing some desks in a coworking space. However you have been working together until now, you need to make the transition to working together in an office. Make sure that you prepare your employees so that they are ready for their new working environment. Let them know what it will look like and allow them to set up their own working spaces when it’s time to move in. When you get them involved in moving into your new office, you can help them feel more comfortable.
Secure Your Office
Security is a must if you want to set up your office properly. There are two types of security you should think about. You need to ensure good physical security, and you also need to focus on cybersecurity. You might secure your office by installing an alarm system or ensuring your employees need identification or a keycode to get inside. Cameras can help to deter crime and keep a record of anything that might happen. When it comes to cybersecurity, you should get professional help to ensure you have secure networks and devices.
Have a Plan for Moving In
Before you move into your new office, create a plan for doing so. You can choose the date you are going to start moving in and consider if there’s anything you need to do before then. When will your furniture arrive? When will you decorate your office? A step-by-step plan will be easy for everyone to understand so that the move and setting up your first office can go smoothly. It will help you make sure nothing is forgotten.
Get your first office set up and ready to host your business, and your company could soon start growing faster.