If you still own a fax machine, you may find that it is getting more and more difficult to find others in your situation, despite the fact that fax machines do still exist in several businesses. With that in mind, you might be wondering if it is time to switch to something new. Consider the following three potential replacements for your fax machine.
One of the main issues with faxing is that the document may not come through clearly on the other side. When the fate of an important project is on the line, the last thing you want is an unreadable document. The scanners de bureau, or desktop scanners, have been gaining in popularity due to their portability and their ability to combine several different functions into one machine instead of requiring an individual device for every function. When it comes to faxing, desktop scanners can fax everything that you need. As soon as you scan the document to your computer, you can fax the document electronically.
Dropbox has been a popular option for sending documents for over a decade since its creation in 2007. If you do not wish it, you do not have to worry about having a book of numbers to fax to or to make sure that you have paper and pen at the ready at all times in case you need to take down a new number to send a document to. Instead, you can just drag the document you want into dropbox. A dropbox is a lifesaver, especially if you are someone who is constantly on the go. This way, you do not have to try and find a place to plug your fax machine in, nor do you have to hope that something will be delivered on time if a business is about to close and you need to get a document to them before then.
File-sharing platforms are amazing for sharing documents without needing to do anything involving external machines. When you look at the typical file-sharing platform, you will find that, when you need to share a file with someone, all you need to do is add their email to the list of people who are allowed to view the document. You might also want to send them the link to the document just in case they have a few issues in the beginning or to give them a quick way to access it. If they also need editing permissions, you can give them those permissions at any time, from anywhere, with just a few clicks.
Fax machines were once considered revolutionary, but now that technology has advanced to such an insane degree, there may not be a need for fax machines anymore, except in a few rare situations and these replacements for your fax machine should be considered. Keep this article in mind as you search for innovative solutions. If you are undecided, you are always welcome to try a solution and keep your fax machine in storage or on standby until you determine the best option.