4 Tips for Finding and Hiring an Executive Assistant

4 Tips for Finding and Hiring an Executive Assistant

An executive assistant is an invaluable asset for any business, especially for busy entrepreneurs in a growing startup. In 2022, there were over 16,300 executive/personal assistants employed in the United States. An executive assistant can help manage day-to-day operations, provide administrative support, and ensure that projects are completed on time and within budget.

By hiring an executive assistant, you can free up your own time to focus on the more important aspects of running a successful business. Additionally, they can provide a valuable source of knowledge and experience to help you make informed decisions. With the right executive assistant, you can lighten your load and maximize efficiency and productivity in your organization. All while reducing stress levels.

But how do you find the right person for this job? Below, we share four tips on navigating the process of finding and hiring an executive assistant.

Take Time to Assess Your Requirements

When looking for an executive assistant, it is important to take the time to consider your requirements. Good executive assistants should be able to provide a wide range of services. This should include administrative tasks such as scheduling meetings and managing emails to more complex tasks such as managing projects and providing strategic advice. It is important to identify the skills and qualities that you need.

Most executive assistants are classified into three different categories:

  • An EA at Level 1 has basic responsibilities. This includes answering calls, printing documents, filing, and running errands.
  • A Level 2 EA can manage not only those tasks but also greater responsibilities. These include helping with projects, planning meetings, and scheduling travel logistics.
  • An EA at Level 3 is someone capable of playing a more strategic role. Thus, they should give objective advice, take part in meetings, lead projects, and manage important deadline-bound tasks.

Business owners who need less support may do well with a lower pay scale (Level 2 EA) if this kind of assistant is deemed to be a more practical option.

Advertise the Position

Advertising for executive assistants can be a challenge. But, with the right strategy, you can find the perfect candidate for your team. With the help of digital marketing channels and targeted advertising campaigns, you can reach out to potential candidates who have the skills and experience you need.

You can also use traditional print media or even word of mouth to spread the word about your search. By taking advantage of all available channels, you will be able to reach out to more qualified candidates. Thus, be more likely to find the ideal match for your company's needs.

If you need an executive assistant to help with a short-term project or for a freelance job, a virtual solutions company that specializes in connecting executive assistants with businesses can be very helpful. It's a great way to get a feel for what working with an executive assistant is like before you commit to hiring one full-time.

Work With HR and Allocate Resources for Recruiting

To hire a full-time, in-house executive assistant, your HR department can help you create a job description to attract the best candidates.

Your HR department might want to start by looking at some job descriptions for executive assistants online. You’ll also need to take time out of your schedule to help. After all, you should be in the interviewing, hiring, and onboarding processes since you will work closely with this recruit. Thus, you must ensure that they’re the best candidate for the job. You will also need to make time in your calendar to train them.

Hiring an executive assistant in-house is a more traditional method than hiring a contractor. However, you should consider the time it will take from your busy schedule. You should only hire an executive assistant in-house if your workload and budget are sufficient for the full-time position. Furthermore, consider if you can outsource due to confidentiality issues.

Interview Candidates

4 Tips for Finding and Hiring an Executive Assistant

Hiring an executive assistant is a crucial decision that requires careful consideration. The right candidate can help streamline operations and create a more efficient workflow. To make sure you get the best candidate for the job, it’s important to conduct a thorough interview process.

During the interview, you must assess the candidate's experience and skills to decide if they will be a good match. You can ask them about their past roles, how they got hired, and the things they do every day.

A good executive assistant will have a wide range of problem-solving abilities, attention to detail, and resourcefulness. Multitasking and adaptability to new situations are also important.

Final Thoughts

Everything you do when running your business is important, but remember that you don’t have to do it all yourself. The combination of high-level professional skills is rare. Hence, why finding the right executive assistant to hire can be challenging. With these tips in mind, you can find a skilled executive assistant to take some weight off your shoulders. Thereby, helping your company operate more smoothly.

Blog Categories


Recent Posts

Search Site
© 2012-2023 Mike Gingerich Global, LLC    Contact   -   Privacy
magnifier linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram